Electronic Mail at Work
The conventions for email at work are a little different than for email
among friends. Professional email can still be informal. But a lot of the
humor and wit that's appropriate in a discussion group is out of place at
work. For the most part, signature files are not used in work email,
unless the email is sent to external recipients.
Q. My organization just installed an email system, and everyone is
starting to use it. How often do I need to
check my mail?
Preferably three or four times a day, but at least twice a day. You should
always check your mail in the morning when you come in to the office
and in mid-afternoon, or an hour or two before you leave. That way,
you pick up messages that were sent while you were out of the office
(late-evening messages if you're a morning person, early-morning messages if you're not) and act on them immediately. Your mid-afternoon
check allows you to deal with the day's business promptly. A midday
check and a final check before you leave for the day are always a good
idea, as well.
If you're really too busy to check your mail that often, or if you're
going to be out for more than a day, consider deputizing someone to
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